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Small Business Employee Benefits and HR Blog

Health Reimbursement Accounts - Frequently Asked Questions (FAQ)

What is a Health Reimbursement Account?

A Health Reimbursement Account is an IRS approved, tax advantaged, health benefit plan that reimburses employees for out of pocket medical expenses and individual health insurance premiums. An Health Reimbursement Account is not health insurance. The Health Reimbursement Account allows the employer to make contributions to an employee's account and provide reimbursement for eligible expenses. The Health Reimbursement Account is an excellent way to supplement health insurance benefits and allow employees to pay for a wide range of medical expenses not covered by insurance.reimbursement resized 600

Health Reimbursement Accounts are notional accounts; no funds are expensed until reimbursements are paid. Through Health Reimbursement Account, employers reimburse employees directly only after the employees incur approved medical expenses.

How does a Health Reimbursement Account work?

Health Reimbursement Accounts seem incredibly complicated, but they're actually really simple.  An Health Reimbursement Account is really just an system that allows employers to reimburse employees for medical expenses tax-free.  Here's the basic steps:

    • The employer chooses monthly allowances for the employees.  These allowances can be different based on the job function of each employee.  This allowance isn't actually paid to the employees yet.

    • Employees pay for their own medical care.  This can be a doctor visit, individual insurance, prescription medicine, or a number of other qualified expenses.

    • The employer repays the employees up to the amount of their allowances. Allowances build up from month to month assuming the employee isn't spending the full amount.

What are some Key Features of Health Reimbursement Accounts?

Unlike a Health Savings Account (HSA), there is no limit to the amount of money an employer can contribute to an employee’s Health Reimbursement Account.

A Health Reimbursement Account may reimburse any expense considered to be a qualified health care expense by the IRS, including expenses for health insurance policies. Within IRS guidelines, employers may restrict the list of reimbursable expenses in any way they choose.

Health Reimbursement Account balances may roll forward from year to year. Employers can design the Health Reimbursement Account not to allow balances to rollover from one year to the next. However, limiting the rollover feature defeats a key Health Reimbursement Account advantage. Employers may allow employees to have access to their Health Reimbursement Accounts after retirement. However, employers may not pay/distribute cash or other benefit balance to any employee.

Reporting features make real-time monitoring of Health Reimbursement Account liabilities, reimbursements and utilization easy. Employers can change plan benefits at any time or cancel the entire plan at any time. Further, Health Reimbursement Account allow employers to establish plan-year maximum reimbursements for any given category of expense (e.g., dental) and to establish a maximum balance that any participant class may hold at a time.

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