ICHRA Administration Software
PeopleKeep’s individual coverage health reimbursement arrangement administration software is a health benefit for small and medium-size organizations that can function alone or combined with group health insurance.
Need a budget-friendly benefit that satisfies the employer mandate?
For many employers, offering a traditional group health insurance plan doesn’t work because it’s too expensive, too complex, and too one-size-fits all to meet their needs. An individual coverage health reimbursement arrangement (ICHRA) can be a great alternative.
An ICHRA is a formal group health benefit that organizations of all sizes can use to reimburse their employees, tax-free, for individual health insurance premiums and other healthcare expenses. Whether you use it as a stand-alone benefit or as a separate option alongside a group health insurance plan, an ICHRA can satisfy the employer mandate for applicable large employers (ALEs).
“It’s such a lovely thing not to have to worry about [our ICHRA]. PeopleKeep handles the legal stuff—I didn’t have to do it at all. I’m used to having to do everything from scratch.”
How an ICHRA helps organizations offer benefits
You can set unique allowance caps, giving you complete control over your health benefits budget. There are no minimums or maximums, but unique rules apply to ALEs.
Avoid annual rate hikes, as well as the contribution and participation requirements that many experience with their group health insurance plans.
You choose who is eligible to participate in your organization's benefit based on employee classes such as age, state, and family statuses that you determine.
Employees can use their benefit to cover the cost of an individual policy of their choosing, and in some cases incurred out-of-pocket expenses.
What makes an ICHRA with PeopleKeep different
From setting up employee classes to choosing what expenses you want to reimburse (only insurance premiums or also out-of-pocket expenses) you have complete control when it comes to designing your benefit.
Administering an ICHRA with PeopleKeep only takes a few minutes every month, thanks to our easy-to-use dashboards. You can see who’s using the benefit, check reimbursement deadlines, and even reimburse employees through payroll.
Automated legal documents
By signing up for an ICHRA with PeopleKeep, we automatically generate all the legal plan documents you need. We’ll even keep tabs on your benefit to make sure it stays compliant with IRS, HIPAA, and ERISA regulations.
Award-winning customer support
Whether it’s by phone, email, or live chat, our responsive, U.S.-based customer support team and free help articles are there for you and your employees anytime you need us.
PeopleKeep by the numbers
Join thousands of others who use PeopleKeep to administer their ICHRA
Reimbursement dollars processed
Service the way it should be
As a small or medium size business owner, we know you wear a lot of hats. That’s why at PeopleKeep, our software is simple to administer and our award-winning customer service team is available at the click of a button. Whether it’s filling out legal documents, reviewing reimbursement requests, or navigating tax requirements, we’re here to guide you every step of the way.
Maybe that’s why we have hundreds of five-star reviews on Google, Capterra, and G2. Or maybe it’s because our customers love how intuitive and simple our software is to use. Either way, our team handles the administrative and compliance burden so you can focus on running your organization.
See what our customers have to say on Google, Capterra, and G2.
How to sign up
Create a PeopleKeep account
To get started, you’ll create a PeopleKeep account for your organization. Here you’ll fill in basic information about your organization, like the address, phone number, and tax-filing status.
We use the information you enter in this setup process to instantly set up your legal plan documents, which are part of what makes your ICHRA plan compliant with all applicable federal regulations.
You’ll also include some basic contact information about you. As the benefits administrator, you’ll be able to add and manage benefits, users, and billing information. You’re welcome to add more admins later to help manage your account.
Design your ICHRA benefit
Now you’re ready to design your benefit so it’s tailored to you and your employees’ needs. This step includes choosing a monthly allowance amount, deciding if you want employees with different family statuses or classes to receive different allowance amounts, and choosing whether or not you’d like to reimburse employees for qualifying out-of-pocket expenses in addition to their insurance premiums.
PeopleKeep's software supports eight employee classes:
- Employees in a different state
Add your people
Next, you’ll add the names and emails of each of the employees you want to participate in your ICHRA benefit. With an ICHRA, employees can choose whether they want to opt in or out of their ICHRA benefit depending on whether their allowance is considered affordable, and if they qualify for premium tax credits.
Launch your ICHRA benefit
When you’re ready, the last step is for you to sign your benefit documentation to officially launch your ICHRA. Once it’s signed, we’ll automatically invite your employees to start using it on the start date you chose!
Set up a live consultation with a benefits advisor.
Offering personalized benefits is possible with PeopleKeep
Frequently asked questions
What does PeopleKeep’s HRA software do?
PeopleKeep’s HRA software helps employers administer their own HRA in just minutes per month. It makes health benefits smooth, efficient, and meaningful to employees. A PeopleKeep HRA gives employers instant access to legal plan documents and award-winning customer support for themselves and their employees.
Watch a demo
Does PeopleKeep have hidden fees?
What payment methods does PeopleKeep accept
Can business owners participate in a PeopleKeep HRA?
Interested in signing up with PeopleKeep?
Speak with a PeopleKeep personalized benefits advisor who can help you answer questions, set up your account, and guide you through the beginning stages of your new benefit.