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Small Business Employee Benefits and HR Blog

The Top 5 Health Benefits Options for Small Groups in 2018

The rising costs of health care aren't just a problem for individuals—they've also impacted businesses that make health benefits a priority for their employees.

Small businesses have been particularly vulnerable. Between 1999 and 2016, the cost to cover one employee under group health insurance rose nearly 200 percent—from $2,196 to $6,435.

These unsustainable costs, coupled with the hassle and one-size-fits-all nature of traditional group benefits, have caused many small businesses to look for alternatives. And while health care costs continue to grow, the good news is that small group options have as well.

In this post, we'll review five of the most popular health benefits solutions for small groups in 2018:

  • Qualified small employer health reimbursement arrangements (QSEHRAs)
  • Traditional group health insurance
  • Integrated HRAs
  • Health insurance purchasing co-ops
  • Taxable stipends

We'll go over how they work, what advantages they offer, and what disadvantages a business might have to contend with should it choose thes options.

Option 1: The qualified small employer health reimbursement arrangement (QSEHRA)

A new and increasingly popular option, the qualified small employer health reimbursement arrangement (QSEHRA) was created through bipartisan legislation in December 2016.

With the QSEHRA, businesses with fewer than 50 employees offer employees a monthly allowance of tax-free money. Employees then choose and pay for health care, potentially including personal insurance policies, and the business reimburses them up to their allowance amount.

Here's how it works:

  • Step 1: Businesses set the allowance. The small business chooses a monthly, per-employee allowance of tax-free money to make available. There are no minimum contribution requirements, and small businesses can offer different allowance amounts to employees based on their family status. In 2018, businesses can offer up to $420.83 a month for single employees and $854.16 a month for employees with a family.
  • Step 2: Employees make purchases. Employees are free to buy what fits their personal needs. There are a variety of expenses eligible for reimbursement, including personal health insurance premiums, copays, deductibles, and prescription drugs.
  • Step 3: Employees submit proof of expenses. After they incur an eligible expense, employees submit proof to their company through documents that include: a description of the product or service, the cost of the expense, and the date the employee incurred the expense.
  • Step 4: Businesses review and reimburse employees' expenses. After an employee submits an expense, the business or an approved third party reviews the documentation and reimburses the employee from their monthly allowance.

With the QSEHRA, all reimbursements are free of payroll tax for the business and its employees. Reimbursements can be free of income tax for employees, if the employee is covered by a policy providing minimum essential coverage (MEC).

The QSEHRA is often the best choice for small businesses because it allows for complete personalization. Employees can purchase what best fits their needs, while small businesses are free to set their own budget.

The QSEHRA also offers value to small businesses with employees in unique situations, such as those living in different states, those who are covered under a spouse's group policy, and even those without insurance.

Interested in offering a QSEHRA? PeopleKeep can help. Check out how the PeopleKeep software works and evaluate whether the QSEHRA and other personalized benefits are right for your business.

Option 2: Traditional group health insurance

When it comes to employee benefits, group health insurance is the most familiar and most traditional choice for many small businesses. Unfortunately, offering group health insurance has become more difficult over the years—it's too expensive, too complex, and too one-size-fits-all for many small groups.

In additional to today's sky-high costs, businesses can expect the annual cost to cover employees under group insurance to rise more than $8,400 per individual and $24,700 per family.

Traditional group health insurance is also costly in terms of time. Hours spent dealing with ongoing regulatory changes, administrative requirements, and annual renewal cost businesses thousands of dollars every year.

Finally, a group health policy doesn't allow for personalization. The small business must choose one policy that fits all of their employees, regardless of employee need or preference. This becomes even more challenging when a business employes people in multiple states or people who have access to other coverage, like Medicare or a spouse's group policy.

Meeting minimum participation requirements with group health insurance can also be difficult for many small groups.

However, for some small businesses, a group health insurance policy may still be right fit. If premiums are affordable, administration is simple, and employees are satisfied with their benefits, sticking with group health insurance makes sense.

Option 3: Integrated HRAs

To cut benefits costs, many small businesses have opted for a high-deductible group policy paired with an integrated health reimbursement arrangement (HRA).

With an integrated HRA, small businesses set aside a monthly amount of tax-free money for employees to use on medical expenses, like prescription drugs or payments made toward the group policy's deductible.

This strategy allows the small business to pay a lower group premium while offering additional financial support to employees.

Integrated HRAs also allow for some personalization, as employees can decide how to spend the money offered to them through the HRA.

However, employees are still insured through a traditional group policy that likely doesn't reflect their personal needs—and this time, they may be facing a steep deductible and skimpier coverage.

Option 4: Health insurance purchasing co-ops

Another popular benefits solution for small businesses is to join a health insurance purchasing cooperative.

Regulated by state and local authorities, these co-ops allow small groups to band together and collectively purchase health insurance.

While this option allows small businesses to afford a health benefit their employees are familiar with, it decreases personalization. Not only must the small business take their own employees into consideration, it must find a policy that works for all members of the co-op.

What's more, regulations guiding group purchasing arrangements like co-ops vary from state to state, and the value of the co-op may as well. Some co-ops have failed in recent years, making this choice risky to businesses in certain states.

Additionally, small groups in states without co-ops, or small groups who have employees in multiple states, may not be able to participate in a group purchasing arrangement at all.

Option 5: Taxable stipends

Most small businesses want to offer benefits, but are discouraged by the many problems associated with traditional options. Some try to avoid these problems by implementing informal wage increases or stipends instead.

With a wage increase, business owners give each employee a flat raise and encourage them to spend it on the insurance and services they would otherwise receive as a benefit. In some cases, this wage increase takes the form of a monthly taxable stipend.

This solution allows businesses to control their costs and frees them from the administrative time they would have spent on a formal solution.

But taxable wages and stipends don't solve the root problem. Most employees don't consider extra cash a "benefit," and therefore don't value it. What's more, this approach costs the employees and the company 35 percent on average in income and payroll taxes on top of the wage increase.

Small businesses that choose this route end up paying an average 7.65 percent in payroll taxes on the increased wages. Employees, too, would be subject to taxation. In addition to city, state, and federal income taxes (roughly 20 percent), employees would also need to pay 7.65 percent in payroll taxes.

It's still likely less than businesses and employees might spend on traditional group benefits, but it's a hefty increase for a solution that doesn't help the company hire and keep employees.

What's the future of small group health benefits?

Since 2010, the group health insurance offer rate among small businesses has declined 25 percent. Today, less than 50 percent of small businesses offer health insurance.

That rate of decline isn't going to get better. If current trends continue, less than 35 percent of small businesses will offer group health insurance in 2025.

At the same time, personalized health benefits options like the QSEHRA are only getting more popular. After the QSEHRA was introduced in 2016, the federal government moved to expand these offerings even further.

Looking ahead, it's options like these that will dominate the market. Businesses that adopt the QSEHRA in 2018 will be ahead of the curve.

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